Everyone has a story about losing a promising piece of writing. Whether Word gives up the ghost without the document being saved, the battery runs dry on a laptop right in the middle of the climactic scene, or a hard drive crashes taking our un-backed up work with it, we all know how close we are to utter ruin.
There are steps to take, however, to keep these disasters at bay. Let’s look at a few low cost ways to keep our writing, and our sanity, intact.
1. Autosave: The most common way we lose work is by not saving it. This can be avoided in nearly every modern piece of software by enabling the autosave. Newer copies of MS Word call this AutoRecover. It’s always a good habit to sneak in a Ctrl+S during the writing process to ensure your masterwork is getting saved at regular intervals as well.
2. Dropbox: Without a consistant backup, it’s always a possibility that you’ll lose your work forever. Defend against this with a free Dropbox account. Dropbox syncronizes one directory on you computer with a remote storage server. In the event that you lose access to your computer, those files are stored away safely. You are able to store up to 2GB for free and if you use this link to sign up, we’ll both get a little extra.
3. USB Backup: While Dropbox may serve as a full featured backup solution for some of us, anyone with heavy data backup requirements will probably want to invest in a backup drive of some type. Clickfree backup drives have a reasonable price point, dead simple operation, and even wireless operation if you’re willing to pony up for the feature.
4. Revision History: Ever accidentally save a document over top of another, losing the data from the original file? Most operating systems warn you away from doing this but we are trained as computer users to ignore prompts and answer yes to keep things moving. But with revision history as a feature in most modern word processors, we can avoid this. Windows 7 has a feature that saves multiple versions of documents in the case that one is overwritten. More on the Previous Versions feature can be found here.
5. Write in the Cloud: We all have our writing tools of choice but if you’re willing to make a change, there are a plethora of options available for online writing that saves you from the disaster of local data loss. Google Docs is rapidly becoming a full fledged office suit located entirely online and with plenty of space to store all your documents. Office Live provides a very reasonable facsimile of Word in the cloud with lots of SkyDrive storage. Sites like My Writing Nook offer more stripped down environments and simpler document management as well as mobile apps for iOS and Android.
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